Office Manager

Poznań/ hybrid work

CoE: 8000 - 9500 PLN gross

B2B: 9500 - 11450 net + VAT (includes 26 paid days off)

Apply
DEPARTMENT

Office&Finance

START DATE
June 10, 2024
TEAM SIZE

1

DEPARTMENT HEAD

TOOLS YOU'LL USE

Jira

Confluence

Taxxo

Signius

Enova

HiBob

Teamdeck

Working at Apptension

What's this position about?

  • prepare and archive forms, reports, memos, and documents (both formal and informal)
  • cooperate with the external Accounting Office (holiday requests, health and safety regulations, vacations, attendance lists, etc.)
  • prepare all documents for new employees using ready-made templates
  • organize and coordinate business trips (domestic and international)
  • ensure the office is a welcoming and functional workplace by monitoring equipment, supplies, cleanliness, and arranging repairs
  • support the People & Culture department in onboarding new employees and assist in organizing company events, client workshops, and meetings
  • aimed at implementing, and maintaining employee benefits programs 
  • issue sales invoices and monitor their payments
  • handle overdue invoice collection, including sending reminders and controlling overdue payments
  • set up payments for cost invoices
  • maintain electronic employee files

What do you need to have to join us?

  • + 3 years of experience in administrative work
  • experience in the HR area (Cooperation with an external HR office, preparation of contracts based on existing templates, holiday requests, leave accounting, attendance list )
  • experience in organizing business travel (domestic and international)
  • excellent knowledge of Excel
  • availability for hybrid work - 2 days remotely, 3 days in our office in Poznań
  • good command of English both spoken and written (at least B2) - English used in a daily work
  • strong communication skills 
  • strong organizational and prioritization skills
  • detail-oriented attitude
  • ability to research data quickly and accurately

We also value a lot:

  • experience in working in an IT company
  • problem-solving mindset

Here's what we have to offer:

Do you want to join Apptension?

Office Manager

Hybrid work - 2 days remote/3 days in the office in Poznań
8000 - 9500 PLN gross
9500 - 11450 net + VAT
Experience:
Regular/Senior
Team size:
1
Share job ad

job description

Hi from Apptension! We are a high- performing team of 90 individuals that cut through the noise. We hear our partners’ needs and develop them into products and experiences that last. Netflix, Spotify, Uber, Universal, LESS, UNIT9, and PepTalk are a few names with whom we brought products to life over the last 10 years.

People remain our DNA, when we validate our ideas they create potential for in-house built Teamdeck, Tech Radar or SaaS Boilerplate. Our culture happens daily as a cumulative of a thousand things and a thousand things over.

Now, you decide, because we are looking for a talented
Office Manager
to join our team.
As a
Office Manager
at Apptension you will be expected to:
As Teamdeck CEO you will be expected to:
  • prepare and archive forms, reports, memos, and documents (both formal and informal)
  • cooperate with the external Accounting Office (holiday requests, health and safety regulations, vacations, attendance lists, etc.)
  • prepare all documents for new employees using ready-made templates
  • organize and coordinate business trips (domestic and international)
  • ensure the office is a welcoming and functional workplace by monitoring equipment, supplies, cleanliness, and arranging repairs
  • support the People & Culture department in onboarding new employees and assist in organizing company events, client workshops, and meetings
  • aimed at implementing, and maintaining employee benefits programs 
  • issue sales invoices and monitor their payments
  • handle overdue invoice collection, including sending reminders and controlling overdue payments
  • set up payments for cost invoices
  • maintain electronic employee files
Tools you’ll use

Jira

Confluence

Taxxo

Signius

Enova

HiBob

Teamdeck

Requirements
Must-have skills & experience
  • + 3 years of experience in administrative work
  • experience in the HR area (Cooperation with an external HR office, preparation of contracts based on existing templates, holiday requests, leave accounting, attendance list )
  • experience in organizing business travel (domestic and international)
  • excellent knowledge of Excel
  • availability for hybrid work - 2 days remotely, 3 days in our office in Poznań
  • good command of English both spoken and written (at least B2) - English used in a daily work
  • strong communication skills 
  • strong organizational and prioritization skills
  • detail-oriented attitude
  • ability to research data quickly and accurately
Nice-to-have skills & experience
  • experience in working in an IT company
  • problem-solving mindset
Benefits
Essentials
starting work between 8 A.M and 11 A.M
remote work or Poznań HQ
home office equipment (chair / monitor / MacBook)
26 paid days off + bank holidays on a B2B contract
annual salary review & salary market review twice a year
Personal growth
regular tech meetings (DevTalks, QATalks, ProductTalks, tribe’s meeting), honing your soft skills on Knowledge Shots & Coffee Break or English classes
clear career paths & 1-on-1’s
1500 PLN per year for training, courses, books of your choice
open feedback process & financial news every quarter
work for recognizable brands like Uber, Netflix, Spotify & our products Teamdeck & SaaS boilerplate
Health
health insurance: Luxmed (with a dentist) or Compensa
professional psychological support
Wellbeing
Multisport card
team retreats and many internal initiatives
internal crowdfunding platform - wishlist (prize for the best internal employer branding campaign)
integration budget, anniversary gifts & much more

Do you want to join Apptension?

Daniel Kiyoi
Head of Development
“Hi, I am Patryk and I’m more than certain that after you join Apptension (it goes without saying, right?) we will be seeing each other a lot. I’m the Head of Development here and I will be your mentor.”
Patryk Ziemkowski
Head of Development
Daniel Kiyoi
Software Engineering Manager
Instead of clichés and promises of fruit Tuesdays, I could find specific information about the company and the position I applied for. And you know what? All of this turned out to be true!
What makes me happy at work is the opportunity to test and implement various, sometimes crazy solutions – of course, as long as they impact the company's development and achievement of business goals.
Daniel Capeletti
Software Engineering Manager
Daniel Kiyoi
CEO & Founder Magic Dust
At Apptension I met a lot of people with an amazing amount of experience and openness to new ideas. I learned different approaches to programming as well as had the opportunity to test different approaches to infrastructure. In the company I am not only involved in programming but also in technical recruitment and being a Team leader. Both of these two roles are very important to me from a development perspective.
Krystian Hanek
Team Leader - Senior Backend Developer
Daniel Kiyoi
CEO & Founder Magic Dust
I've decided to give it a try and it turned out to be the best decision in my professional career. With demanding, interesting projects and great people all around, Apptension helped me boost my skills - both technical and soft ones. For me, it is also important that it allowed me (and still does) to work a lot with AWS products. 
Bartosz Koniński
Team Leader - Senior Backend Developer
tech radar
3.0
The radar will let you explore all of the technologies, methods, and tools used here at Apptension and learn more about them.
Office Manager
Hybrid work - 2 days remote/3 days in the office in Poznań
8000 - 9500 PLN gross
9500 - 11450 net + VAT
Share job ad