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SmartProjects

A product discovery for an AI-powered estimation tool

Enterprise project estimation is characterized by complex variables and critical resource allocation, which often leads to imprecise cost, timeline, and resource predictions. To address these challenges, an AI-powered tool, SmartProjects, was designed through a collaborative and methodical approach, involving extensive client engagement and iterative workshops.

Expertise

Product discovery 

Product design

Industry 

Project management 

Timeline

6 weeks

The problem

Estimating a project from the enterprise perspective can be a formidable task due to several key challenges. First and foremost, enterprise-level projects often exhibit a high degree of complexity where countless variables and unforeseen challenges can emerge. As a result, it’s always a challenge to predict project costs, timelines, and resource requirements with precision. 

When it comes to resource allocation it’s another critical yet challenging aspect of project estimation, where assigning the right personnel, technology, and resources is paramount for success, however faces a lot of human error.

The problem
Requirements
Challenge
Process
Technical Requirements

As an outcome of workshops with the client we designed SmartProjects – an AI-powered estimation tool which represents a transformative solution for organizations facing the intricate challenges of enterprise project estimation. Harnessing the capabilities of advanced artificial intelligence, the tool will offer a data-driven, proactive, and adaptable approach to estimating project costs, timelines, and resource requirements. By analyzing extensive historical data, predicting potential risks, and continuously integrating real-time information, the tool will ensure that estimates remain precise and up-to-date.

This innovative technology like Big Data machine learning mechanism could empower enterprises to make informed decisions, mitigate risks, and collaborate effectively across project teams and stakeholders. Moreover, it could pave the way for improved project success by offering benchmarking against industry standards and best practices, fostering an agile and responsive approach to project planning and execution. 

In the realm of enterprise project estimation, an AI-powered tool like this, emerges as a valuable asset, ensuring organizations can meet their objectives while adapting to the dynamic and complex nature of their projects.

The Challenge

An AI-powered estimation tool could effectively tackle the challenges associated with project estimation from an enterprise perspective through its advanced capabilities. Such a solution would leverage data-driven estimation to identify patterns, benchmarks, and trends, as well as use predictive analytics to anticipate potential risks and uncertainties. As a result, the client would have enhanced accuracy and adaptability in the estimation process. 

We designed an AI-powered estimation tool for enterprise project management through product discovery workshops with a methodical process. We began with an initial needs assessment to understand the client's specific requirements and challenges.

Subsequently, the client's involvement as a stakeholder was crucial, inviting representatives from various departments for a holistic perspective. During the workshops, we used a lean approach, a lot of brainstorming with the client and the team, using Miro boards, mind mapping, building application and process workflows and implementations roadmaps. As a result, we delved into the intricacies of enterprise projects, exploring their complexities, changing requirements, and resource allocation issues.

In tandem with the client, the project goals were meticulously defined, ensuring a clear understanding of what the AI-powered tool should achieve.

To meet user requirements, a separate workshop was conducted to identify the needs of project managers, stakeholders, and end-users. The technology aspect was explored in detail through feasibility checking risks, showcasing AI capabilities such as machine learning, predictive analytics, and real-time data integration, shedding light on the potential application of these technologies in the client's specific context.

The last phases of prototyping and iteration involved developing a clickable prototype of the tool, gathering client feedback, and refining the design in the Agile process. This approach helped us adjust the prototype of the application to capture all the customer needs even when these were evolving on the go.

Our Process

what partners say about us?

The code and the work were good quality and really what we were looking for. They were able to bring technical design thinking to the project. Project management was tight and I always knew what was happening.
Daniel Kiyoi
CEO & Founder Magic Dust
Apptension was flexible and professional. When I needed to quickly add capacity, it took a week or two at worst - often days. The cooperation enabled me to slowly scale up my own IT team, and the company was very helpful until the last moments of the transition.
Mateusz Oleksiuk
CEO LESS_
The technical creativity delivered by the team at Apptension was invaluable in the formation of our mixed reality start-up Hyper.
Nathan Sparshott
Co-Founder & CEO of Hyper
The SaaS Boilerplate Apptension built was a huge reason we were so successful, because all these little seemingly unrelated tasks and integrations needed to happen. If we had been working with anybody else, It would have probably taken months to do the same work.
Kwame Nyanning
CEO blkbx.
We needed their help to build the backend services and capabilities needed to deliver a production level on demand. Their ability to produce high-quality work with consistency while dealing with a new type of project was impressive.
Kelly O’Conor
Product Lead, Siberia
The project’s success has resulted in a long-term partnership for design and development. Apptension is a fantastic partner, who is willing to go above and beyond in order to deliver what the client needs.
Catarina Rocha
p(r)oud solutions
Apptension fared well in our project, working with our bespoke CMS and complex requirements. The designs were implemented well and the schedule was kept tight.
Christian Marc Schmidt
Partner at Schema
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SmartProjects
A product discovery for an AI-powered estimation tool
About
Enterprise project estimation is characterized by complex variables and critical resource allocation, which often leads to imprecise cost, timeline, and resource predictions. To address these challenges, an AI-powered tool, SmartProjects, was designed through a collaborative and methodical approach, involving extensive client engagement and iterative workshops.

Expertise

Product discovery 

Product design

Industry 

Project management 

Timeline

6 weeks

Technology, figma, miro

django
flask
react native
node.js
next.js
python
gatsby.js
vue.js
react.js
javascript
aws
docker
serverless
figma
photoshop
illustrator
after effects
firebase
blender
graphql
nuxt.js
Scss
typescript
apollo
saas boilerplate
styled components
D3
Before
After
Prerequisites
The problem

Estimating a project from the enterprise perspective can be a formidable task due to several key challenges. First and foremost, enterprise-level projects often exhibit a high degree of complexity where countless variables and unforeseen challenges can emerge. As a result, it’s always a challenge to predict project costs, timelines, and resource requirements with precision. 

When it comes to resource allocation it’s another critical yet challenging aspect of project estimation, where assigning the right personnel, technology, and resources is paramount for success, however faces a lot of human error.

Challenge
The process

An AI-powered estimation tool could effectively tackle the challenges associated with project estimation from an enterprise perspective through its advanced capabilities. Such a solution would leverage data-driven estimation to identify patterns, benchmarks, and trends, as well as use predictive analytics to anticipate potential risks and uncertainties. As a result, the client would have enhanced accuracy and adaptability in the estimation process. 

We designed an AI-powered estimation tool for enterprise project management through product discovery workshops with a methodical process. We began with an initial needs assessment to understand the client's specific requirements and challenges.

Subsequently, the client's involvement as a stakeholder was crucial, inviting representatives from various departments for a holistic perspective. During the workshops, we used a lean approach, a lot of brainstorming with the client and the team, using Miro boards, mind mapping, building application and process workflows and implementations roadmaps. As a result, we delved into the intricacies of enterprise projects, exploring their complexities, changing requirements, and resource allocation issues.

In tandem with the client, the project goals were meticulously defined, ensuring a clear understanding of what the AI-powered tool should achieve.

To meet user requirements, a separate workshop was conducted to identify the needs of project managers, stakeholders, and end-users. The technology aspect was explored in detail through feasibility checking risks, showcasing AI capabilities such as machine learning, predictive analytics, and real-time data integration, shedding light on the potential application of these technologies in the client's specific context.

The last phases of prototyping and iteration involved developing a clickable prototype of the tool, gathering client feedback, and refining the design in the Agile process. This approach helped us adjust the prototype of the application to capture all the customer needs even when these were evolving on the go.

Requirements
The solution

As an outcome of workshops with the client we designed SmartProjects – an AI-powered estimation tool which represents a transformative solution for organizations facing the intricate challenges of enterprise project estimation. Harnessing the capabilities of advanced artificial intelligence, the tool will offer a data-driven, proactive, and adaptable approach to estimating project costs, timelines, and resource requirements. By analyzing extensive historical data, predicting potential risks, and continuously integrating real-time information, the tool will ensure that estimates remain precise and up-to-date.

This innovative technology like Big Data machine learning mechanism could empower enterprises to make informed decisions, mitigate risks, and collaborate effectively across project teams and stakeholders. Moreover, it could pave the way for improved project success by offering benchmarking against industry standards and best practices, fostering an agile and responsive approach to project planning and execution. 

In the realm of enterprise project estimation, an AI-powered tool like this, emerges as a valuable asset, ensuring organizations can meet their objectives while adapting to the dynamic and complex nature of their projects.

Roadmap
Solution

WHAT The CLIENT Said ABOUT this project?

what partners say about us?

The code and the work were good quality and really what we were looking for. They were able to bring technical design thinking to the project. Project management was tight and I always knew what was happening.
Daniel Kiyoi
CEO & Founder Magic Dust
Apptension was flexible and professional. When I needed to quickly add capacity, it took a week or two at worst - often days. The cooperation enabled me to slowly scale up my own IT team, and the company was very helpful until the last moments of the transition.
Mateusz Oleksiuk
CEO LESS_
The technical creativity delivered by the team at Apptension was invaluable in the formation of our mixed reality start-up Hyper.
Nathan Sparshott
Co-Founder & CEO of Hyper
The SaaS Boilerplate Apptension built was a huge reason we were so successful, because all these little seemingly unrelated tasks and integrations needed to happen. If we had been working with anybody else, It would have probably taken months to do the same work.
Kwame Nyanning
CEO blkbx.
We needed their help to build the backend services and capabilities needed to deliver a production level on demand. Their ability to produce high-quality work with consistency while dealing with a new type of project was impressive.
Kelly O’Conor
Product Lead, Siberia
The project’s success has resulted in a long-term partnership for design and development. Apptension is a fantastic partner, who is willing to go above and beyond in order to deliver what the client needs.
Catarina Rocha
p(r)oud solutions
Apptension fared well in our project, working with our bespoke CMS and complex requirements. The designs were implemented well and the schedule was kept tight.
Christian Marc Schmidt
Partner at Schema

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